HR Administration Executive

Office Tasks:

• Mail Delivery and Receipt: Manage the mail delivery software from Viettelpost, record sender details, and package information; receive mail from the security guard and hand IT over for signing.
• Check and manage office supplies.
• Answer calls through the switchboard and transfer calls or correspondence to the relevant department.
• Welcome customers and partners visiting the office, and guide them to the appropriate destinations.
• Assist with security by monitoring the entry and exit of guests.
• Receive and send information and documents, either in hard copy or digital form via email, mail, or fax.
• Schedule appointments and assist with other administrative tasks.
• Monitor and book flight tickets: Receive information from the agent, track document collection, and handle monthly payments.
• Book hotels for clients and foreign colleagues visiting Vietnam, and handle corresponding payments.
• Be responsible for arranging travel and accommodation for experts and guests.
• Support company events.

Administrative Procedures for Foreigners and Employees:

• Manage mail and delivery of goods.
• Arrange and organize office supplies, ensuring necessary supplies are available for foreigners and employees when needed.

Payment Procedures:

• Create PR, PO, and post GR on the SAP software for payments to suppliers: office supplies, necessities, shipping fees, equipment, flowers, bottled water, office food, and multi-purpose paper.
• Provide and store documents, invoices, and detailed warehouse release slips for payment purposes.

Other tasks as required by supervisors.

• Working Hours: 8:00 AM - 5:00 PM (Monday to Friday)
  13th, 14th Month Salary
  Probation Period: 100% Salary
  Provide work equipment (Laptop/PC)
  Social Insurance, Unemployment Insurance, Health Insurance as per state regulations
  Shuttle bus from Ho Chi Minh City to Binh Duong
  Vacation, team-building activities, and other benefits
• Modern working environment with full amenities
  Free coffee and lunch every day at the company
• Other benefits include:
• Health check-up
• Bonuses for major holidays: April 30th and September 2nd
• Gifts for female employees on International Women’s Day (March 8th) and Vietnamese Women’s Day (October 20th)
• Travel and sightseeing activities
• Year-end party and lucky money for the New Year